Annual leave & absence
Annual leave that works itself out
IPCN handles annual leave, sickness and absence for NHS GP practices and PCNs in one shared view. Pro-rata allowances, bank holidays and carryover are calculated for you, half-day and hourly leave are built in, and approvals take a click — with the team calendar keeping cover in the picture.
- ✓Pro-rata allowances and bank holidays worked out automatically
- ✓Half-day and hourly leave, plus carryover, handled
- ✓Sickness and absence recorded alongside leave
- ✓One shared team calendar so cover is never a surprise
The end of the leave spreadsheet
Allowances done for you
Set someone's contract and IPCN works out their pro-rata entitlement, adds bank holidays and carries over what's owed. No more manual sums per person.
- ›Pro-rata by WTE
- ›Bank holidays added
- ›Carryover tracked
Approvals in a click
Requests route to the right line manager, who sees remaining allowance and any clash before they approve. Staff get the answer straight away.
- ›Line-manager routing
- ›Balance shown at decision
- ›Instant notification
Cover-aware
Because leave feeds the rota, an approved day off shows as a gap to fill — so time off never quietly leaves a session uncovered.
- ›Feeds the rota
- ›Clash warnings
- ›Team calendar
Half-day & hourly
Real practices don't only book whole days. IPCN supports half-days and hourly leave, and keeps allowances accurate to the hour.
- ›Half-day & hourly
- ›Accurate balances
- ›Per-staff allowances
Sickness & absence
Record sickness and other absence in the same place, so the whole picture of who's off — and why — lives in one view.
- ›Sickness recorded
- ›Absence types
- ›One shared view
Fair and transparent
Everyone sees their own balance and the team calendar, so leave feels fair and planned rather than first-come-first-served by email.
- ›Self-service balances
- ›Shared calendar
- ›iCal feeds
The automation dividend
Hours back every month, per manager
Calculating pro-rata entitlements, adding bank holidays and reconciling carryover by hand is quietly one of the biggest admin drains in a practice. IPCN does it the moment a contract is set.
Common questions
Does it handle part-time and pro-rata leave?
Yes. Set the working pattern or WTE and IPCN calculates the pro-rata entitlement, adds the correct share of bank holidays, and keeps the balance accurate — including half-day and hourly leave.
What about carryover between years?
Carryover is tracked automatically and shown on each person's balance, so nothing owed gets lost at year end.
Can it record sickness as well as annual leave?
Yes. Sickness and other absence are recorded alongside annual leave in the same shared view, giving managers the full picture of who is off and why.
How do approvals work?
Requests route to the person's line manager, who sees the remaining allowance and any rota clash before approving. The staff member is notified immediately and, once approved, the rota reflects the gap.
Explore more of the platform
Give your team their leave back — minus the spreadsheet
Leave, sickness and cover in one shared view, with the sums done for you and approvals a click away.